Maintenance and Service Log

The Maintenance sub-tab in Fleet is where you log every service done to a unit — and where the system reminds you about recurring services like insurance and registration.

What gets tracked

For each entry:

Service type — one of 15 categories (oil change, tire change, tire rotation, brake service, chain & sprocket, suspension, coolant, battery, lights, mirrors, transmission, electrical, body work, full service, other)
Cost — what you paid
Odometer — reading at time of service
Date — when it happened
Mechanic contact — name, phone (so you can reach out for follow-up)
Notes — free text

Log a service

In the Fleet tab → Maintenance sub-tab, click Log service on a unit.
Pick the service type, enter cost, odometer, date, mechanic contact.
Add notes.
Save. The unit's "Due for service" badge clears if the service satisfies the next-due check.

Recurring services (insurance, registration)

Some services aren't event-driven — they're calendar-driven (e.g. annual insurance renewal). The unit detail panel has dedicated fields:

Insurance renewal date
Registration renewal date
Next service date (manually set or auto-derived from last service + interval)

When any of these is within 30 days, the unit shows a yellow "Due for service" badge in the Units sub-tab and in the Availability grid (Fleet → Availability).

Edit, delete, or export

Edit — click any service log entry to update fields. Useful for correcting odometer mis-readings.
Delete — remove an entry entirely (rare; usually you want to edit instead).
Export — download the full service history as CSV. This is what insurance / dispute / sale-of-asset workflows usually want.

Why the service log matters

For multi-vendor platforms (e.g. Ally Tulum scooters), the service log is the audit record for asset condition. When transferring ownership or settling an end-of-month payout, the maintenance cost lands in the Partners — Payout Ledger as an offsetting expense.

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